Whether you do your interview (1) most desireable--live/face-to-face; (2) next most desireable--on the telephone; or (3) least desireable but acceptable--via email, this letter serves as a nice outline or script for your interview. It really makes your prepared to be successful.
This really becomes a nice script for the interview if you do it face-to-face or on the telephone. If you are forced to do your interview via email, this can be cut and pasted into the email.
These must be approved, revised and graded prior to actually using them.
Part I--Date: Insert Today's Date
Part II--Sender's Address, that's your address
Part III--Inside Address, that's your address
Line 1--Interviewee's Full Name with Title Mr. Ford, Ms. Chevrolet, Dr. Hanson, Mrs. Kreger, etc. Make sure you have a comma after the individual's name.
Line 4--Your Interviewee's City, State Abbreviation (double space and Your Zip Code or Council Bluffs, IA 51503
Line 5--Your Interviewee's Email Address
Dear Mr. Smith, Mrs. Jones or Ms. (if you do not know whether a female interviewee is married) Henderson: (colon comes right after the interviewees name)
Part V--Body of the Letter
Paragraph 1--Professionally introduce yourself, the project that we/you are working to complete (include in this the basic MPs that you are preliminarily interested in pursuing), and what you are generally looking to accomplish in the interview.
Part VI: Complimentary Close
Best regards, or Sincerely, or Yours truly, (see the WRITER'S INC. BOOK for specifics here.
Part VI: Enclosures:/Copies to:/CC:
If you are enclosing any piece(s) with the letter, give the piece(s) a title and list it/them after the colon.